This year’s capstone course will run May - June, 2022 (~8 weeks).

Event Deadline/Period
Call for Capstone proposals opens October, 2021
Suggested initial submission of proposal November 19, 2021
Proposal deadline December 15, 2021
Selection of proposals January 15, 2022
Capstone fair February 11-12 2022
Students rate the projects End-February, 2022
Partners are notified of our decisions March 1, 2022
Partners demonstrate readiness of data April 1, 2022
Kickoff meetings March - April, 2022
Project May 2 - June 29, 2022
Kickoff hackathon May 2 - May 4, 2022


Proposal revision process

Members of an organization interested in participating as a capstone partner should submit a project proposal.

Proposals received before November 15th will be reviewed by the MDS teams and feedback/suggestions for revisions will be provided to the partner, who can then revise and re-submit their proposal. This revision process aims to maximize the chance of a proposal being selected by students. Proposals received after November 15th will not be provided with feedback.

Selection of proposals

The MDS leadership team will select proposals based primarily on student interest, and will invite the successful organizations to be a capstone partner.

Partners accept invitations

The successful capstone partners accept the offers, and confirm their attendance at the capstone fair.

Capstone fair

Capstone partners must attend the Capstone Fair to meet with the students and answer any questions they may have. The Capstone Fair takes place at the UBC Robson Square campus in downtown Vancouver. Detailed information will be emailed to each capstone partner. An example of a Capstone fair slide deck can be found here.

Students rate the projects

After the capstone fair, the students assign a final rating to the projects.

Partners are notified of our decisions

Based on student interest, the MDS leadership team decides which projects will move forward. Student groups are assigned to the projects at the same time.

Partners provide data

Before a project is accepted, the partner must provide MDS with a demonstration or written (email) declaration that the data has already been collected and prepared, and exists in its entirety (in the form specified in the proposal), and is ready to be shared with the students.

Partners should feel free to ask us for our standard agreement at any point in the selection procedure.

Kickoff meetings

The students will arrange a date and time with their capstone partner and teaching fellow mentor to have an initial meeting to discuss the project. It is common that students sign any required legal documents at this meeting, which means the students should be sent the documents for review well in advance.

Project

The project itself. At the end, partners can expect the students to present at the partner organizations. Partners will also be invited to an end-of-program celebration at UBC.

Hackathon

The Capstone project typically starts with a 2-day hackathon at the UBC main Point Grey campus. Capstone partners are strongly encouraged to attend the morning of the 2nd day of the hackathon. In the past, students have found this very valuable, as they were able to ask questions about their dataset and clarify other data science issues with the partner.